Job Description

Extended Job Title
Academic Admin Coordinator (WLHunt School of Dental Medicine)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Provide office services by implementing administrative systems, and procedures. Monitors administrative projects for faculty and staff in the assigned academic area

Requisition ID
29123BR

Travel Required
None

Major/Essential Functions
  • Provide administrative support to the Office of Academic Affairs and the Office of Research of the Woody L. Hunt School of Dental Medicine (WLHSDM). Ensure meeting agendas, materials, record meeting minutes, and follow up actions for all committees. Assist in the development and maintenance of academic and research documents
  • Provide administrative support for faculty and staff at WLHSDM by coordinating travel arrangements, maintaining electronic calendar for appointments, and providing customer service by answering department telephones, greeting and directing guests and visitors
  • Determine the type of A/V support required for all meetings, events and educational activities. Provide support by reserving rooms, submitting facilities and A/V equipment work orders and manage catering for all meetings/events accordingly
  • Management of student assistants, research timelines, abstract submissions, and oversight of laboratory equipment and needs
  • Fiscally responsible for expenditures related to the WLHSDM via TechBuy system. Assist in the development of and monitor status of grant budgets as required
  • Serve as administrative arm for curriculum and teaching navigation of Elentra and axiUm software. Provide data entry support and database management for REDCap and Qualtrics
  • Support administrative functions and operations for the Office of the Dean as assigned


Grant Funded?
No

Minimum Hire Rate
salary commensurate with related education, experience and/or skills

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications
  • Effectively communicates in English in both the spoken and written forms
  • Some knowledge of curriculum, laboratory, or project management software/databases


Campus
HSC - El Paso

Department
Woody L. Hunt SDM Admin ELP

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Information and Records Clerks

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

 

Required Qualifications
  • Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years


Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
AZ, LS, MC, PS, RP, YN

Army Military Occupational Specialty Code
15P, 36B, 42A, 56M, 68J, 88H, 88N, 89A, 89B, 92A, 92Y

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111, 3372, 6046

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx

Application Instructions

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