Job Description

Extended Job Title
Administrative Assistant

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Requisition ID
24737BR

Travel Required
Up to 25%

Major/Essential Functions
  • Provide major administrative support such as general correspondence, travel arrangements, all purchases (PO, groceries, office supplies), calendar maintenance, etc.
  • Maintains confidential files, records, and budget information pertaining to assigned work.
  • Answers telephone and responds with accurate information.  Screen calls for supervisors and handles independently when appropriate.
  • Handles details necessary for the preparation of a variety of forms and vouchers requiring knowledge of state and HSC policies.
  • Coordinates conferences, meetings, and other departmental activities.
  • Schedules and arranges for space or facilities, equipment, and supplies.
  • Coordinate catering services and set up luncheons for medical school interviews.
  • Maintains and updates office inventory.
  • Prepare and maintain financial/credit card records, budgets, audits, etc.
  • Keep kitchen area clean and organized.
  • Perform additional duties as required by supervisor.


Grant Funded?
No

Minimum Hire Rate
12.42

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications
  • Bachelor's degree in a related field. Preferred: Finance Degree
  • Ability to work independently, to set priorities, and to take action without supervisory intervention. Knowledge of
  • standard office software (Microsoft Office applications). Knowledge of institutional travel, purchasing and fiscal policies.
  • Ability to work weekends and late hours on a non-routine basis


Campus
HSC - El Paso

Department
Admissions Elp

Required Attachments
Cover Letter, Professional/Personal References, Recommendation/Referral, Resume / CV, Transcript

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Executive and Admin Assistants

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.

Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
AZ, RP, YN

Army Military Occupational Specialty Code
36B, 42A, 56M

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

Application Instructions

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