Job Description

Extended Job Title
Administrative Assistant

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Requisition ID
14478BR

Travel Required
Up to 25%

Major/Essential Functions
Manage, troubleshoot, and maintain continuity of the front desk coverage for in-person and telephone inquiries and communications.  Provides general information in conjunction with the Gayle Greve Hunt School of Nursing (GGHSON) and Texas Tech University Health Sciences Center El Paso (TTUHSC EP).

Provides direct clerical and administrative assistant support to the Assistant Deans and faculty to include but not limited to maintaining calendars, coordinating appointments, scheduling meetings, transcription and incoming communications.

Provide assistance, coordination and collection of pre-clinical clearance documents in accordance with GGHSON, TTUHSC EP policies and procedures, Department of Occupational Health requirements and clinical site affiliate requirements for faculty and students. 

Responsible for daily distribution of incoming mail to appropriate areas and/or personnel.  Ensures outgoing mail is appropriately addressed and collected as scheduled. 

Coordinate, complete and confirm classroom schedules utilizing the EMS system, Outlook calendar meetings and other educational activities for the Assistant Dean and faculty. 

Responsible for maintaining and accounting for specific GGHSON equipment inventory.  Will document, monitor and keep record of equipment inventory as specified in GGHSON internal controls and TTUHSC EP policy and procedure.  Will assist with as needed and annual inventory certification. 

Provide overall office organization and assists with other duties as assigned.

 

Grant Funded?
No

Minimum Hire Rate
12.42

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications
Intermediate level knowledge of Microsoft Office Suite.

Campus
HSC - El Paso

Department
Hunt SON Admin Elp

Required Attachments
Resume / CV, Transcript

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Clerical/Secretarial

Occasional Duties
Assist Sr. Administrative Assistant as needed in the coordination and processing of travel arrangements for the Assistant Deans and faculty 

Assist with purchase orders, direct pay transactions, office supply orders and maintains inventory as needed in accordance with the TTUHSC EP institutional policies and procedures on behalf of the GGHSON.

Shift
Day

EEO Statement

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.



Required Qualifications
Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.

Does this position work in a research laboratory?
No

Application Instructions

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