Job Description

Extended Job Title
Assistant Director- Toxicology Division

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgment and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained.

Requisition ID

Travel Required
Up to 25%

Major/Essential Functions
1.  Assists in the development of grant applications, ensures all eligibility, internal and external requirements/deadlines are met.  Follows grant application through approval/award process; sets up new fund and budget; processes all labor redistributions and electronic personnel action forms for faculty/staff on grants.   Supervises staff relating to grant activities.
2.  Develops written contracts and formal agreements with external agencies to implement partnerships, services and compensation.  Works with external agency and legal office until fully agreed upon and executed.  Submits amendments as necessary to reflect changes.
3.   Coordinates efforts with other grantees at the local, state and federal levels to efficiently implement the initiative of grant projects. 
4.   Assists in the development of research protocols and other study documentation, obtains necessary approvals through appropriate institutional review boards.  Consents patients as needed, processes research participants and incentive payments, collects and analyzes research data. 
5.  Maintains and completes all toxicology research files, including continuing review forms, amendments and study closures to ensure compliance with the research office.
6.  Plans and executes educational activities, maintains suspense files for all projects and events.  As needed, delivers live education for grant related activities and/or student elective programs.
7.  Represents grants/programs, provides information and education to the community during health fairs or other outreach activities for community members or other healthcare professionals.
8.  Organizes all event logistics relating to the Division of Toxicology including payment to speakers, catering, exhibit booths, vendors, parking, educational material and applies for CEU accreditation.   Delegates tasks to others as needed.
9.  Travels in/out of state for participation in educational activities or meetings as required by grant or program guidelines.  Attends national and regional conferences. 
10.  Establishes and maintains communication with community organizations and healthcare professionals to provide education and resources.
11.  Provides administrative oversight to the Division of Toxicology.  Ensures all consultations are processed; maintains professional affiliations and faculty membership database.  Processes all travel applications/vouchers, contract and grant related payments.  Works in partnership with the West Texas Regional Poison Center and other internal/external partners to develop and organize symposiums. 
12.  Other duties as assigned.

Position Specific:
General knowledge of medical terminology, grants and contracts; strong organizational skills; ability to communicate effectively both orally and written.  Ability to establish and maintain effective working relationships.  Must possess skills in use of personal computer and assigned software.   Must be detail oriented, perform satisfactorily under pressure of deadlines.  Ability to write routine reports and correspondence.   Ability to speak effectively before groups of customers and organizations.  Employee must exercise a high degree of confidentiality, good judgement and decision making skills.  Must be able to carry out instructions, problem solve and meet tight deadlines.

Grant Funded?

Minimum Hire Rate

Pay Basis

Work Location
El Paso

Preferred Qualifications
Previous experience with Microsoft Office, Banner, Cognos, ERAS, Frieda/GME, ACGME, etc.  Demonstrated proficiency of TTUHSC and State of Texas institutional purchasing/travel policies and service provider agreements.  Previous experience as public speaker and educator.   Previous experience with grant applications, IRB and DHHS policies and procedures.  Previous experience with local, state, federal grant programs including governing rules and regulations.

HSC - El Paso

Emergency Medicine Elp Genl

Required Attachments
Cover Letter, Professional/Personal References, Resume / CV, Statement of Vision or Purpose for the Position, Transcript

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group


EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Bachelor's degree in the area of specialization or closely related field. Three years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Does this position work in a research laboratory?

Application Instructions

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