Job Description

Extended Job Title
Assistant Financial Manager (Physical Plant Business Services)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Oversees a section in Accounting Services; coordinates activities of personnel to carry out departmental objectives related to assigned funding sources and/or systems management to include interpretation and compliance of relevant regulations, policies and procedures.

Requisition ID
28542BR

Optional Attachments
Transcript

Travel Required
Up to 25%

Major/Essential Functions
  • Analyzes and reconciles funds in Banner to ensure revenues and expenditures are correct and match with TMA. Researches and resolves discrepancies and ensures the appropriate audit trail is in place. Prepares reports to submit to supervisor.
  • Reconciles engineering and acquisition projects between Banner, TMA and Excel. Collaborates with Engineering, Business Services departments, and Contracting department to ensure transactions are appropriate and coded correctly. Responsible to have updated information readily available to be used by management.
  • Oversees and sometimes performs task of billing Service Work Orders in the FiTS system and TMA. Ensures Work Orders are appropriately coded for billing and are posted in TMA. Follows up on to resolve any issues and ensures correct funds are used.
  • Oversees the payment of utilities and ensures bills are paid timely. Assists in resolving billing issues with the utility companies. Analyses trends and reconciles database with Banner.
  • Responsible for invoicing external customers for events and reimbursements. Accountable for monitoring and reconciling payments. Follows up on outstanding bills. Prepares and deposits checks and cash received and enters them in the Cash Receipt System.


Grant Funded?
No

Minimum Hire Rate
Compensation is commensurate upon the qualifications

Pay Basis
Monthly

Work Location
El Paso

Preferred Qualifications
  • Knowledge of work control, webTMA, Banner and Cognos. 


Campus
HSC - El Paso

Department
Physical Plant Business Svrc Elp

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Business Professionals

Occasional Duties
  • Processes budget revisions and cost transfers. Analyses the fund and ensures the transaction is appropriate. Performs other duties as assigned by supervisor.
  • Responsible for the Recycling Program activity. Follows up on payment of receipts and maintains Excel spreadsheet with detail information.
  • Responsible for the Annual Physical Inventory. Records, tags, and distributes assets as determined by policy. Updates the Financial Inventory System as necessary.
  • Assists in the annual budget preparation. Prepares applicable analyses and reports.
  • Serves as the Senior Director delegate and makes decisions in her/his absence.


Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
  • Bachelor’s degree in a job related field plus three years’ experience related to the assigned area; OR
  • A combination or education and/or related experience equal to seven years.


Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
310X, 651X, 751X

Army Military Occupational Specialty Code
36B

Air Force Specialty Code
6F0X1, 65FX

Marine Military Occupational Specialty Code
3451, 3402, 3404, 3408, 8844

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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