Job Description

Extended Job Title
Associate Director of Educational Program Management

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs administrative duties in the management and coordination of a large specialized project and program. Under general supervision, performs varied and complex administrative duties requiring independent judgment and the application of established policies and procedures. May provide supervision and direction to clerical, para-professional or professional staff members.

Requisition ID
25804BR

Optional Attachments
Recommendation/Referral, Transcript, Other Documents Supporting Qualifications

Travel Required
Up to 25%

Major/Essential Functions
1. Responsible for oversight and management of Unit Associate Director-Pre-clerkship/SARP and program and assessment coordinators for medical education.
2. Responsible for strategic planning and business process improvement for the department of medical education.
3. Review, mitigation, and reporting of student attendance challenges to the associate deans of Student Affairs and Medical Education.
4. Meet regularly with Course Directors, Faculty, Program coordinators, and the Office of Curriculum, Evaluation, and Assessment to develop and implement the PLFSOM academic curriculum.
5. Responsible for the oversight of creating course calendar, posting course calendar, and monitoring calendar for all pre-clerkship courses for the PLFSOM.
6. Responsible for setting the Paul L Foster School of Medicine (PLFSOM) annual academic curriculum plan to  include: setting all timelines, deadlines and meetings for each individual course roll-out for MS1, MS2.
7. Serve as liaison between the Department of Medical Education and Course Directors, Faculty, and with staff supporting Curriculum Management System in the IT department. Supports and maintains the incorporation of new technology and systems. Serve as trainer for new faculty and staff on Curriculum Management System program and
accessing curriculum calendar.
8. Monitor Course Directors in grades preparation for submission to Banner. Maintain and submit.
9. Responsible for managing the Department of Medical Education proctoring responsibilities.
10. Manages and coordinates all projects, timelines and milestones supporting Course Directors, Faculty and  coordinators in Curricular Services.
11. Develop and execute automated processes requested and/or suggested by the department leadership.
12. Assures all Faculty materials are submitted by the appropriate deadlines. Monitors and reports all faculty  submissions.
13. Sits on the Curriculum Inventory Task Force to consult and provide feedback pertaining to PLFSOM curriculum  for LCME accreditation.
14. Administer the M1/M2 class performance exam report to include formative and summative exams and providing feedback to students.
15. Responsible for coordinating student remediation and special repeating needs with the Assessment Coordinators.
16. Develop and finalize/publish Standard Operating Procedures (SOP's) for the pre-clerkship division and work with staff to develop cross training workshops/processes.
17. Perform all other duties as assigned by the Chair, Co-Directors and Director.
 

Grant Funded?
No

Minimum Hire Rate
4185.67

Pay Basis
Monthly

Work Location
El Paso

Preferred Qualifications
Position Specific Qualifications
Proficiency in Microsoft Word, Excel, and internet/e-mail computer skills with strong database experience; ability to
establish and maintain positive and collaborative working relationships with all levels of personnel and the general public; and in particular community physicians and their support staff.

Preferred Knowledge, Skills and Abilities
Master’s degree or specialized academic training beyond the Bachelor’s level in a particular field of science equivalent to a Master’s degree. Five years research experience, modern research practices, the methods, resources, and  standards thereof.  Five years experience in healthcare field; grant writing and project management.  Five years experience in social, behavioral, medical, or health services research preferred.

Campus
HSC - El Paso

Department
Clinic and Basic Sciences Elp

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
First line Managers

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Bachelor's degree in the area of specialization or closely related field. Four years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis.

Does this position work in a research laboratory?
No

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

Application Instructions

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