Job Description

Extended Job Title
Executive Associate (Finance and Administration)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs administrative and coordinative work in direct support of an executive officer, including such functions as planning, budgeting, supervision and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision with evaluation based on results obtained.

Requisition ID
29157BR

Optional Attachments
Transcript

Travel Required
Up to 25%

Major/Essential Functions
  • Serves as the primary scheduler for all calendar activities related to the Vice President for Finance & Administration's calendar, overseeing logistical setups and timely preparation and/or provision of documentation needed for the VPFA (i.e. standing group meetings; faculty candidate; and individual meetings).
  • Coordinates and schedules various meetings, retreats, and/or functions under the direction of the Vice President for Finance and Administration that include any and all standing meetings, budget meetings, etc.
  • Responsible for any and all transcription for the Office of Finance & Administration that includes agendas, minutes, correspondence, and other documentation related to various meetings and/or functions relative to the Vice-President for Finance and Administration.
  • Oversees the coordination on all travel arrangements, preparation of necessary travel documentation and reimbursement vouchers on behalf of Vice-President for Finance and Administration.
  • Insures the proper distribution and processing of daily mail for the Office of the Vice President for Finance & Administration; independently reviewing incoming correspondence for priority items that necessitate immediate response and/or attention.
  • Ensures the continuity of telephone coverage for the Office of the Vice President for Finance & Administration, and assists, when necessary, in the absence of general support staff and/or during lunch shifts screening all calls and relaying messages in a timely and professional manner.
  • Manages appropriate departmental or general problems in the absence of the Vice President for Finance &Administration.
  • Directly support the Vice President for Finance and Administration in activities related to his/her participation in various state and national associations requiring administrative assistance.
  • Provides team assistance as needed or directed for completion of special projects.


Grant Funded?
No

Minimum Hire Rate
Compensation is commensurate upon the qualifications

Pay Basis
Monthly

Work Location
El Paso

Preferred Qualifications
  • Education beyond undergraduate degree.
  • Previous experience supporting an executive level position in finance or higher education position.


Campus
HSC - El Paso

Department
Finance and Admin Elp

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Executive and Admin Assistants

Occasional Duties
  • Assists with developing of budgets for events and activities relative to the department and institution.
  • Oversees and approves any and all purchases of equipment and other office needs for the Office of Vice President for Finance & Administrations.
  • Assists and represents the Office of the Vice President for Finance & Administration in various campus wide events and other duties assigned directly or indirectly related to the Office of the President.
  • Assists the Vice President for Finance & Administration with preparation of documentation and financial reports for the legislature and accreditation.
  • Serve as a member of national organizations related to position responsibilities at the discretion of the Vice President for Finance & Administration representing the department and institution. This may constitute travel on a yearly basis.


Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
  • Bachelor's degree required in related area plus six years progressively responsible administrative experience including supervisory experience; OR
  • A combination of education and/or experience to equal ten years.


Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
AZ, YN, 641x, 741X

Army Military Occupational Specialty Code
36B, 42A, 56M

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

Application Instructions

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