Job Description

Extended Job Title
Executive Associate

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs administrative and coordinative work in direct support of an executive officer, including such functions as planning, budgeting, supervision and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision with evaluation based on results obtained.

Requisition ID
23734BR

Travel Required
Up to 25%

Major/Essential Functions
Scheduling meetings and appointments, maintaining the calendar for the Vice President of the Office of Institutional Advancement, processing all HR-related and pay-related functions for office staff, coordinating with various TTUHSC El Paso departments to facilitate the physical move of all office equipment and furniture to newly completed office space on campus this summer, departmental budget oversight and maintenance, creating and distributing agendas for multiple meetings within department, assisting with the credential process confirmation for onboarding of physicians for marketing team and other duties as assigned. 

Grant Funded?
No

Minimum Hire Rate
4000

Pay Basis
Monthly

Schedule Details
Monday - Friday, 8:00am - 5:00pm

Work Location
El Paso

Campus
HSC - El Paso

Department
IA Development Elp

Required Attachments
Cover Letter, Professional/Personal References, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Executive and Admin Assistants

Occasional Duties
Oversees and approves departmental purchasing expenditures for the Vice President, manages and oversees all travel requests, creates and maintains documentation and reimbursement vouchers on behalf of the Vice President, oversees payroll, web entry timesheets and leave reports for the Office of Institutional Advancement, oversees and logs check deposits, submits SYSAID IT tickets, work orders, parking reservation requests and coordinates tours of various departments at TTUHSC El Paso as needed. 

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Bachelor's degree required in related area plus six years progressively responsible administrative experience including supervisory experience; OR a combination of education and/or experience to equal ten years.

Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
AZ, YN, 641x, 741X

Army Military Occupational Specialty Code
36B, 42A, 56M

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111

Application Instructions

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