Job Description

Extended Job Title
Medical Administrative Secretary (Obstetrics and Gynecology)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs specialized clerical and secretarial duties in direct support of a Department Chair within the Health Science Center. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Employees in this classification may be responsible for supervising a small clerical unit. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports

Requisition ID
29716BR

Travel Required
None

Major/Essential Functions
  • Provides secretarial/administrative support to Department Chair
  • Prepares/Maintains Calendars for Department Chair
  • Prepares/transcribes correspondence; types/transcribes a variety of medical and non-medical confidential material, proofreads material
  • Takes minutes at Faculty meetings and Committee Meetings
  • Responsible for responding to inquiries via e-mail, telephone and in person for Department Chair
  • Prepares travel schedules; Handles details necessary for the preparation of a variety of forms, vouchers and reports
  • Responsible for updating Chair’s CV
  • Coordinates conferences, meetings, lectures and other department activities
  • Reviews and distributes credentialing applications to assigned faculty
  • Provides secretarial support to faculty in secretary’s absence. Provides coverage for all secretarial responsibilities when other secretaries are away from the office
  • Provides administrative support as needed for Clinical Administrator
  • Provide support with other duties as assigned


Grant Funded?
No

Minimum Hire Rate
salary commensurate with related education, experience and/or skills

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Campus
HSC - El Paso

Department
Ob Gyn Dept Elp Genl

Required Attachments
Transcript

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Office and Admn Wkrs All Other

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
  • High school diploma or GED
  • Documented completion of at least 32 hours of Secretarial Skills Enhancement or Basic Management Skills such as those for Senior Medical Secretary
  • At least 12 months experience as a Senior Medical Secretary at TTUHSC
  • Most recent performance evaluation of Very Good or Outstanding OR 5 years experience in a progressively responsible secretarial position with 3 years in a medical or scientific setting


 

Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
YN

Army Military Occupational Specialty Code
56M

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx

Application Instructions

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