Medical Secretary (Pathology)

Extended Job Title
Medical Secretary (Pathology)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
To perform specialized clerical and secretarial duties in support of the medical staff/faculty of the TTUHSC. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.

Requisition ID
32808BR

Optional Attachments
Transcript

Travel Required
Up to 25%

Major/Essential Functions

• Provide support to Department Chair, Clinical Administrator, & all faculty to include composing letters as assigned by faculty. Is responsible for handling incoming and outgoing correspondence. Assist with answering multi-line telephone for Pathology. Assists with scheduling meetings for Chair, Vice Chair, & faculty. Receive and Distribute TMC case slides
• Assists with QGenda schedule for UMC, EPCH, & THOP Hospitals. Assist with maintaining revisions on schedules, as necessary.
• Assist with faculty recruitment process & assists preparation of travel reimbursements and track payment. Organizes & coordinates Student/Resident Rotation Schedules.
• Other duties as assigned.

Grant Funded?
No

Minimum Hire Rate
Compensation is commensurate upon the qualifications

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications

• Demonstrate outstanding proficiency in grammatical skills and spelling 
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
• Ability to independently write routine reports and correspondence
• Ability to speak effectively before groups of customers or employees of organizations 
• Ability to deal with problems involving several concrete variables in standardized situations 
• Working knowledge of medical and scientific terminology 
• Performs satisfactorily under pressure of deadlines
• Displays exceptional accuracy and skillful use of a personal computer and assigned software
• Demonstrates proficiency in various software programs: Word 2013 (required) and Excel 5.0 (preferred) 
• Detail-oriented with superb organizational skills 
• Independent worker

Campus
HSC - El Paso

Department
Pathology Elp

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Office and Admn Wkrs All Other

Occasional Duties

• Compile Medical Director log.
• Prepare Credentialing packets for all faculty for TTUHSC, UMC, THOP, & EPCH.
• Compiles Performance Improvement reports for UMC.
• Assist faculty members with data entry in Digital Measures, maintenance of CME logs, & receive and prepares outside consults.
• Responsible for the tracking Pathology Department inventory. Including the maintenance and ordering of equipment for the department.
• Assists in preparing requisitions-TechBuy, purchase orders and faculty reimbursements.
• Generates reports through UMC SoftPath for Chair and faculty such as patient report, pending list & case logs.

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

 

Required Qualifications

• A minimum of a High school diploma or GED.
• At least 90 days experience as a Medical Secretary Trainee. OR * Three years of secretarial experience with 1 year in a medical or educational setting.

Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
YN

Army Military Occupational Specialty Code
56M

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security in