Job Description

Extended Job Title
Medical Secretary

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
To perform specialized clerical and secretarial duties in support of the medical staff/faculty of the TTUHSC. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.

Requisition ID
16626BR

Travel Required
None

Major/Essential Functions
  • Provides support to assigned faculty, i.e. schedules meetings, coordinates travel arrangements, keeps calendar, prepares leave forms, process travel forms and monitors license expiration
  • Communicates with faculty and staff regarding assignments and follows through on task assignment to ensure completion
  • Provides secretarial support to faculty in secretary's absence
  • Provides general information in response to inquiries in person and on telephone; assists patients in obtaining prescriptions and appointments
  • Answers telephone, takes and relays messages, screens calls and handles as required
  • Orders equipment and supplies for department and clinic in the absence of other personnel
  • Reviews and distributes credentialing applications to assigned faculty
  • Process payments of licenses, membership dues, direct pays, food and entertainment, etc., in the absence of other personnel
  • Maintain confidential files and records pertaining to assigned area of work daily
  • Backup for employee responsible for completing patient related forms such as Insurance, FMLA, Disability, Jury Duty, Return to Work and other medically necessary forms
  • Responsible for entering and maintaining information i.e., provider call, absences, etc. in the AMION program


Grant Funded?
No

Minimum Hire Rate
13.41

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications
Bilingual (English/Spanish)

Campus
HSC - El Paso

Department
Ob Gyn Dept Elp Genl

Required Attachments
Transcript

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Clerical/Secretarial

Occasional Duties
Other duties as assigned.

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
 

Required Qualifications
  • A minimum of a High school diploma or GED
  • At least 90 days experience as a Medical Secretary Trainee OR three years of secretarial experience with 1 year in a medical or educational setting


Does this position work in a research laboratory?
No

Application Instructions

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