Job Description

Extended Job Title
Medical Secretary

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
To perform specialized clerical and secretarial duties in support of the medical staff/faculty of the TTUHSC. Employees in this position are responsible for performing varied and complex office duties which require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Work is performed under general office conditions requiring a high degree of telephone and personal contact with HSC faculty, staff, patients, and outside professionals. Work is also performed under pressure of deadlines, which may include frequent requests for urgent reports.

Requisition ID

Travel Required

Major/Essential Functions
  • Provides support to assigned faculty i.e. schedules meetings, coordinates travel arrangements, keeps calendar, prepares leave forms, process travel forms and monitors license expiration.
  • Provides secretarial support to faculty in secretary’s absence.
  • Provides general information in response to inquiries in person and on telephone; assists patients
    in obtaining prescriptions and appointments.
  • Answers telephone, takes and relays messages, screens calls and handles as required.
  • Orders equipment and supplies for department and clinic in the absence of other personnel.
  • Process payments of licenses, membership dues, direct pays, food and entertainment, etc., in the absence of other personnel.
  • Reviews and distributes credentialing applications to assigned faculty.
  • Maintain confidential files and records pertaining to assigned area of work daily.
  • Backup for employee responsible for completing patient related forms such as Insurance, FMLA, Disability, Jury Duty, Return to Work and other medically necessary forms.
  • Responsible for entering and maintaining information i.e. provider call, absences etc. in the AMION program.
  • Other duties as assigned.

Grant Funded?

Minimum Hire Rate

Pay Basis

Schedule Details
Monday - Friday 8a - 5p

Work Location
El Paso

Preferred Qualifications
Bilingual (English/Spanish)

HSC - El Paso

Ob Gyn Dept Elp Genl

Required Attachments

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Office and Admn Wkrs All Other


EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
* A minimum of a High school diploma or GED.
 * At least 90 days experience as a Medical Secretary Trainee. OR * Three years of secretarial experience with 1 year in a medical or educational setting. 

Does this position work in a research laboratory?

Navy Enlisted Classification Code

Army Military Occupational Specialty Code

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code

Application Instructions

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