Job Description

Extended Job Title
Program Coordinator (Transmountain)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program in order to meet accreditation and other regulatory requirements for graduate medical education

Requisition ID

Optional Attachments

Travel Required
Up to 25%

Major/Essential Functions
  • Relieves Residency Director of OB/GYN and Transitional Year programs of various administrative tasks related to the residency program(s)
  • Prepares and distributes reports
  • Compiles data and statistics for performance reports and prepares other reports as needed
  • Clerical support for Program Director of OB/GYN and Transitional Year
  • Receives calls, maintains calendars and keeps them updated to current appointments and events, types letters and memos
  • Responsible for organization and coordination of CME accredited Grand Rounds program for the department
  • Ensures that residency contract requirements are met by organizing resident rotations in the department of OB/GYN at Transmountain 
  • Maintains, and coordinates clinical rotations for residents at different rotation locations
  • Maintains residency program records and evaluations 
  • Completes program reports in accordance with accreditation standards
  • Tracks participant progress through the program requirements
  • Coordinates information required for ongoing program certification
  • Coordinates acceptance of candidates into the OB/.GYN and Transitional Year residency program(s), to include processing applications, scheduling interviews and handling candidate evaluations
  • Plans and coordinates functions for the GME residency programs at Transmountain
  • Meets regularly with Program Director concerning issues related to the program, i.e. status of activities and projects, methods for improving workflow and make recommendations for training improvement
  • May assist in program level policy development
  • Interprets and applies ACGME and other national accrediting agencies in support of compliance
  • Provide administrative supervision and support to residents/interns, and acts as a liaison between residents and hospital administration as needed
  • Establishes relationships and acts as a liaison with internal departments and divisions regarding resident recruitment, orientation, annual program affiliation agreements and external rotations
  • Tracks, reports and ensures compliance with procedures regarding licensing, internal moonlighting, CRICO extensions, annual contracts, and initial/re-credentialing of trainees
  • Plans departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events 
  • Organizes meetings, prepares and distributes materials for conference and lectures
  • Develops brochures, invitations, advertisements for events and lectures
  • Maintains the ERAS database (Electronic Residency Application System) and oversees it's process during the Residency recruitment season
  • Actively participates on the match process and corresponds with newly matched residents about requirements
  • Assists with quota review and rank list entry certification in NRMP (National Residency Program)
  • Participates in the preparation for ACGME Site Visits and internal reviews. Performs other duties as assigned by the Residency Program Director and Assistant Dean for Graduate Medical Education

Grant Funded?

Minimum Hire Rate
Compensation is commensurate upon the qualifications

Pay Basis

Work Location
El Paso

Preferred Qualifications
  • Bachelors degree in Healthcare Administration with medical education experience a plus 
  • Knowledge of planning and scheduling techniques
  • Knowledge and understanding of residency and medical student operating principles and procedures

HSC - El Paso

Transmountain Practice Admin Elp

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Office and Admn Wkrs All Other


EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
  • High school plus six years experience in related field
  • Additional education may substitute for experience on a year for year basis

Does this position work in a research laboratory?

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at:

Application Instructions

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