Job Description

Extended Job Title
Program Coordinator

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Supports the department by performing administrative duties related to planning and coordinating programming in support of academic enrichment of the department, institution and community.
 

Requisition ID
22245BR

Travel Required
Up to 50%

Major/Essential Functions
  • Answers phones. Processes incoming and outgoing correspondence and tracks status of all correspondence. Draft, proof, edit correspondence, independently for understandability, grammar, punctuation and spelling, replies to correspondence as assigned.
  • Coordinates travel arrangements for all members of the CPAN group and resolves problems as appropriate. Prepares their travel applications and vouchers; maintains a spreadsheet log of travel expenses, reimbursements, etc.
  • Assures staff have necessary information for meetings, conferences, and other activities. Prepares agenda, gathers documents and information, and prepares minutes for meetings as requested.
  • Coordinates, prioritizes, and schedules routine and emergency appointments in person and virtual.
  • Coordinates and maintains filing / record keeping systems.
  • Responsible for the distribution of the daily mail. Responsible for shipping packages/letters through regional delivery systems.

Position Specific Qualifications
  • Answer multi line phone system. Can skillfully direct phones call to appropriate source for assistance.
  • Ability to keep or to supervise the keeping of complex records; to assemble and organize data of a complex nature; and to prepare and submit required reports from such records.
  • Experience to provide executive administrative support including preparing, maintaining, and managing a complex calendar and appointments, preparing travel vouchers, and strong computer skills.


Grant Funded?
Yes

Minimum Hire Rate
14.48

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications
Preferred Knowledge, Skills and Abilities
Bachelor Degree.

Campus
HSC - El Paso

Department
Telepsychiatry SB11 CPAN

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Executive and Admin Assistants

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

Does this position work in a research laboratory?
No

Application Instructions

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