Job Description

Extended Job Title
Rsch Compliance Specialist I (Research/Alberta)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs routine compliance activities related to research compliance, including human subjects, animal care, conflict of interest and/or export control. This position is reserved for use in departments that have institutional oversight of research.

Requisition ID

Travel Required
Up to 25%

Major/Essential Functions
  • Serves as the main admin support staff for the Conflict of Interest in Research Committee (COIRC), scheduling of committee meetings, room reservations, audio visual, & facilities work orders.
  • Creating the agenda, including attendance, call to order, & creation of accurate meeting minutes. 
  • Provides formal/informal regulatory & methodological advice. Assist w/ conflict of interest & financial disclosure requirements. Implements & maintains processes to this.
  • Using the iRIS system & Conflict of Interest module, provides initial screening of disclosures received in the Pre-review queue. Collects & independently analyzes data regarding potential research conflict of interest to assist w/ the review process. Notifies appropriate personnel of disclosures of significant financial interest. Communicates info to reviewers as needed. Implements & maintains processes to support this.
  • Manages & updates the Financial Conflict of Interest (FCOI) spreadsheet. Makes available to stakeholders. 
  • Provides oversight to ensure that current research disclosures are on file. Communicates w/ personnel regarding expiration of financial disclosures.
  • Prepares correspondence for the committee that conveys COIRC deliberations & contingencies for approval of Conflict Management Plans.
  • Serves as designated backup for the Institutional Biosafety Committee (IBC) & Institutional Animal Care Use Committee (IACUC).
  • Provides access, implements and maintains processes to iRIS software system for qualified researchers upon request. 
  • Maintains & updates CITI training & financial disclosures in iRIS, daily. Reconciles "non-merged" training list in iRIS. 
  • Provides ongoing oversight & communicates w/ staff regarding expiration of CITI training to the research committee & research activities. Updates training iRIS records, as necessary.  Implements & maintains processes to support this.
  • Provides onboarding, orientation, training for new COIRC members and ongoing educational activities for current members. Implements & maintains processes to support this.
  • Serves as the institutional CITI (University of Miami) program administrator for TTUHSC EP & manages requested changes/updates to CITI modules.
  • Creates & finalizes appointment/reappointment letters, & member agreements for the COIRC. Ensures that member training requirements are being maintained. Implements processes to support this.
  • Remove iRIS access for terminated employee w/ research protocols using separation report notifications. 
  • Assists in drafting policies & procedures to COIRC & financial disclosure related issues. 
  • Reviews & maintains the OR admin website & the research regulatory committee websites - COIRC, IACUC, IBC & IRB.
  • Assist the admin unit w/ the coordination of OR-sponsored events & Ethics Committee meetings - event logistics to include flyers, sign-up sheets, facilities work orders, audiovisual requests, meal & beverage orders, required pre-approvals & required docs for authorized expenditures.
  • Provide support to the admin unit by submitting ePAFs, EOPs, PASS transactions, & other HR-related transactions. 
  • OR travel coordinator & delegate for the Chrome River Travel system. Provides guidance & coordinates & processes of all travel expense reports & reimbursements for  the Office of Research.
  • Departmental contact for the creation of compelling, effective digital content for the OR. Works closely w/ requestors to conceptualize custom artwork that follows existing standards to convey info in a clear & accessible manner. Responsible for creating, modifying, proofreading all artwork. Obtains appropriate approvals to ensure digital signage meets requirements for publication.
  • Assist with other duties as assigned. 

Grant Funded?

Minimum Hire Rate
Compensation is commensurate upon the qualifications of the individual selected

Pay Basis

Work Location
El Paso

Preferred Qualifications
  • Administrative experience preferred.
  • Experience in a research setting.
  • Ability to apply and interpret federal and state regulations related to research.
  • Knowledge of iRIS software system.
  • Knowledge of University of Miami CITI program.
  • Knowledge of Excel databases.
  • Medical terminology coursework/experience preferred; Proficient in Spanish preferred.
  • Excellent oral and written communication skills. 
  • Ability to use independent knowledge to analyze and prepare data for review; proficient in the use of Microsoft office applications as well as have the ability to learn and utilize new computer software programs; excellent typing and transcription skills; excellent organizational and efficiency skills.
  • Ability to work independently and to prioritize objectives; ability to maintain focus on multiple tasks within a short time frame; attention to detail.
  • Ability to read and understand technical and regulatory terminology and to efficiently convey key information to  others; knowledge of federal and institutional requirements related to conflicts of interest in research; ability to get along with administrators, faculty members, government officials, TTUHSC EP staff and students.

HSC - El Paso

Research Admin Elp

Required Attachments
Cover Letter, Resume / CV, Transcript

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website.

Job Group
First Line Other Admn


EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
  • Bachelor's degree in job related field plus one year of related experience; OR
  • Combination of related education and or experience equal to five years.

Does this position work in a research laboratory?

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

Application Instructions

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