Job Description

Extended Job Title
Section Coordinator

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Coordinates a section in a department that has institutional oversight responsibilities. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program or departmental project as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and/or students.

Requisition ID
26193BR

Optional Attachments
Writing Sample

Travel Required
Up to 25%

Major/Essential Functions
Responsible for budget preparation. This will include running all preliminary reports in Cognos and budget prep system and updating various templates and spreadsheets.

Creates sign in sheets and evaluations for all for all departmental events as well as manages all data from sign-in sheets and evaluation forms for all departmental events as it relates to LCME and SACS accreditation documentation.

Responsible for the processing of all purchases/invoices to the accounts payable office and manages the departmental procurement card expenditures for audit purposes.

Responsible for inputting, analyzing, and managing data generated by the evaluations and sign-in sheets. These reports will be provided as documentation for LCME and SACSOC accreditation.

Responsible for the clean-up and maintenance of the departmental S:Drive.

Prepares maintenance agreements for the equipment in the Office of Diversity, Inclusion, and Global Health. Renews Memberships and subscriptions for the Office of Diversity, Inclusion, and Global Health.

Renews Memberships and subscriptions for the Office of Diversity, Inclusion, and Global Health.

Responsible for the creation and development, and advertising of all office material (e.g. brochures, events, flyers, etc.) and introduction/speaker points for events. 

Coordinates and assists with all scheduling of film screenings to determine semester film list on behalf of campus. 

Maintains all expenditure spreadsheets for all events related to the office including catering cost per person.

Manages inventory for all items found in both the workroom and the storage room.

Maintains Global Health Libraries (DVD &Books) for the Office of Diversity, Inclusion, and Global Health.

Manages and maintains all property inventory including equipment by using the Radio Frequency Identification
inventory system. Along with property custodian completes a physical inventory of property. Uses most recent listing from website.
On an annual basis completes property inventory online. Responsible for completing and submitting documentation on any changes (transfers, surplus, missing, addition, temporary use, etc.) to property inventory system on a needed basis. Submits inventory online.
 
Serves as Unit Safety Officer for the Office of Diversity, Inclusion, and Global Health

Assists in the development of trainings as well as facilitates and coordinates trainings related to diversity for the whole campus.

Performs other duties as required or assigned by the Senior Director.


 

Grant Funded?
No

Minimum Hire Rate
15.64

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications
Previous experience working with continuing education events. Previous experience with creating marketing flyers, maintaining inventory, and coordinating of multiple activities and/or projects. Prior experience in data entry and database maintenance. Knowledge of LCME and SACSOC accreditation policies. Experience in healthcare or university setting. Familiarity with SPSS, Adobe Acrobat Suite Photoshop, InDesign, Illustrator and other graphic design software applications.

Campus
HSC - El Paso

Department
Diversity Elp

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Research Technicians

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Bachelors degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years.

Does this position work in a research laboratory?
No

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

Application Instructions

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