Job Description

Extended Job Title
Senior Admin Assistant

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Serves as the principal clerical and administrative support position to an administrative officer. This title is restricted for use in the office of a Dean, Associate Vice Chancellor/Associate Vice President, Vice Provost, or an administrative officer reporting directly to the Chancellor/President. Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities.

Requisition ID
24279BR

Optional Attachments
Professional/Personal Reference, Transcript

Travel Required
None

Major/Essential Functions
-Serves as receptionist and provides exceptional customer service to all internal and external customers in person, by phone, mail,and email. Receives complaints, monitors and reports as needed. Handles and maintains confidential information. Answer phone, take messages, make appointments and provide information to visitors and callers.
-Manages calendar of administrative officer. Schedules and coordinates room reservations, catering services and equipment reservations for meetings and events. Takes detailed minutes as needed. Provide agenda, sign in sheets, minutes and disseminate follow up as needed.
-Oversees, maintains, and periodically updates all regular and confidential files related to work area, including and/via an electronic digital filing system.
-Serves as the Procurement Agent of new equipment, property, supplies and services to the department. Receives, verifies, and checks accuracy of departmental purchase orders. Reconciles procurement card to ensure compliance.
-Uses enterprise systems or MS Office Suite to perform data entry and retrieval to established data files, verifying accuracy and completeness of data. Posting information to records or ledgers. Compiles, assembles and manages data for reports, documents and presentation.
-Make travel arrangements for faculty and staff.
-Serves as Inventory Agent for annual inventory certification. Serves as Surplus Agent for disposition of obsolete furniture and equipment.
-Manages and monitors the departmental budget accounts. Posts information to records or ledgers.
-Assists with other duties as assigned.

Grant Funded?
No

Minimum Hire Rate
14.48

Pay Basis
Hourly

Schedule Details
M-F 8-5

Work Location
El Paso

Preferred Qualifications
Previous experience in an executive level position

Campus
HSC - El Paso

Department
Assc Dean Clinical Affairs Elp

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Executive and Admin Assistants

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
Bachelor's degree in clerical/administrative area. Two years progressively responsible administrative or related experience, including one-year supervisory experience. Additional job related experience may substitute for required education on a year-for-year basis.

Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
AZ, RP, YN

Army Military Occupational Specialty Code
36B, 42A, 56M

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111

Application Instructions

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