Senior Medical Secretary (Transmountain)

Extended Job Title
Senior Medical Secretary (Transmountain)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs specialized clerical and secretarial duties in support of the medical staff/faculty of the TTUHSC. Employees in this position are responsible for performing varied and complex office duties that require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Job descriptions are subject to change due to advances in technology, use of work force, and factors that may impact the TTUHSC's need to modify position requirements. May be responsible for supervising a small clerical unit. Perform under pressure of deadlines.

Requisition ID
32378BR

Travel Required
None

Major/Essential Functions

• Responsible for setting up a system to ensure faculty credentials are renewed and kept current to ensure compliance and proper distribution (i.e. Texas Medical License, DEA License, Board Certification Certificate, ACLS, PALS, NRP, BLS, etc.)
• Responsible for assisting with new faculty on-boarding to include but not limited: to assist with gathering credentialing documentation, preparing HR system appointment(s), ensuring legal documents are consistent with hire date and properly executed, scheduling of orientations, scheduling of training (i.e. computer, EMR, dictation, ACLS, etc.) completion of online trainings (compliance, HIPPA, electronic access, tour of MOB and hospital, etc.)
• Assist with faculty purchasing needs with administrative staff (i.e. business cards, specialty clinical items, etc.)
• Responsible for maintaining faculty departmental file to ensure compliance
• Responsible for ensuring CME is properly allocated according to faculty legal documentation
• Responsible for working with hospital medical staff on "Call" schedule to ensure conflicts are avoided
• Responsible for maintaining faculty outlook calendar and ensure conflicts with clinical and administrative functions are avoided
• Responsible for handling incoming phone calls and route appropriately
• Responsible for handling incoming and outgoing correspondence and route appropriately
• Responsible for composing typing, and dissemination of letters, Power Point presentations, meeting minutes, dictation, or other documents as requested by faculty
• Act as back-up for executive office's front desk
• Other duties as assigned

Grant Funded?
No

Minimum Hire Rate
Compensation is commensurate upon the qualifications

Pay Basis
Hourly

Schedule Details
m-f

Work Location
El Paso

Preferred Qualifications

• Demonstrate proficiency in various software programs to include Microsoft Office
• Detail oriented with superb organizational skills

Campus
HSC - El Paso

Department
Transmountain Practice Admin Elp

Required Attachments
Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Executive and Admin Assistants

Shift
Day

EEO Statement

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

• High school diploma or GED
• Five years secretarial experience with 3 years in a medical setting OR at least 12 months experience as a Medical Secretary at TTUHSC

Does this position work in a research laboratory?
No

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx