Job Description

Extended Job Title
Sr. Admin Assistant (WLHSDM/Alberta)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Serves as the principal clerical and administrative support position to an administrative officer. This title is restricted for use in the office of a Dean, Associate Vice Chancellor/Associate Vice President, Vice Provost, or an administrative officer reporting directly to the Chancellor/President. Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities.

Requisition ID
37641BR

Travel Required
Up to 25%

Major/Essential Functions
  • Provide daily administrative support for the Office of the Dean; general support for faculty and staff of the WLHSDM; and troubleshoot other administrative support needs with minimal supervision
  • Incumbent will be expected to perform technical program assistance work to include coordinating travel arrangements, maintain electronic calendar for appointments; provide customer service by answering department telephones, greet and direct guests and visitors; and receive and distribute mail and deliveries in a timely manner
  • This position will also determine the type of A/V support required for all events and educational activities, providing support by reserving rooms, submitting facilities and A/V equipment work orders and manage the catering for all meetings/events
  • Serve as a shopper on TechBuy for purchasing needs of the Office of the Dean. As such, incumbent will also serve as a delegate for the Property Management Inventory System by ensuring that all equipment is tagged, verified and confirmed during the annual inventory certification period for required items
  • Incumbent will hold the procurement card and reconcile in a timely manner for purchases on behalf of the Office of the Dean
  • Manage all Unit Safety Officer duties as assigned while working closely with the Department of Safety Services
  • Perform tasks as directed by supervisor when required
  • Adhere to all TTUHSCEP policies, procedures and processes.
  • Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.
  • Perform all other duties as assigned


Grant Funded?
No

Minimum Hire Rate
Compensation is commensurate upon the qualifications

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications
  • Proficient in MS Access, Word, Excel, PowerPoint, and Outlook. Excellent written and oral communication skills
  • Excellent typing and note-taking skills. Exceptional customer service skills


Campus
HSC - El Paso

Department
Woody L. Hunt SDM Admin ELP

Required Attachments
Cover Letter, Resume / CV, Transcript

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Executive and Admin Assistants

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications
  • Bachelor's degree in clerical/administrative area
  • Two years progressively responsible administrative or related experience, including one-year supervisory experience
  • Additional job related experience may substitute for required education on a year-for-year basis


Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
AZ, RP, YN

Army Military Occupational Specialty Code
36B, 42A, 56M

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx

Application Instructions

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