Sr Medical Secretary (Pediatrics)

Extended Job Title
Sr Medical Secretary (Pediatrics)

Org Level 1
Texas Tech Unv Hlth Sci Ctr El Paso

Position Description
Performs specialized clerical and secretarial duties in support of the medical staff/faculty of the TTUHSC. Employees in this position are responsible for performing varied and complex office duties that require a thorough knowledge of departmental and institutional policies and procedures, as well as medical and scientific terminology. Job descriptions are subject to change due to advances in technology, use of work force, and factors that may impact the TTUHSC's need to modify position requirements. May be responsible for supervising a small clerical unit. Perform under pressure of deadlines

Requisition ID
32778BR

Optional Attachments
Transcript

Travel Required
Up to 25%

Major/Essential Functions

• Provide support to assigned Faculty Administrator, Department Chief(s). and Associate Clinical Dept. Administrator to include answering incoming calls, transcription of various medical reports, assist in special projects, technical and business correspondence and other assigned presentation related items (ex. Promotion package for assigned faculty, PowerPoint presentations, etc. as needed
• Transcription of various medical reports, and technical business correspondence, for assigned Faculty
• Maintains calendar(s), files, portfolio, scheduling, appointments, conference, etc.: record of all processed forms, orders and expenditures on all material for a variety of records for assigned Faculty
• Participates in daily/monthly related secretarial duties including but not limited to obtaining and distributing department mail, and front desk phone coverage
• Schedules and coordinates committee meetings, education meetings, lectures for assigned Faculty and performs related work as requested. (ex. Grand Rounds, PowerPoint presentations, letters etc.)
• Perform other duties as assigned

Grant Funded?
No

Minimum Hire Rate
Compensation is commensurate upon the qualifications

Pay Basis
Hourly

Work Location
El Paso

Preferred Qualifications

• Plans appropriately.
• Exercises sound judgment in solving problems.
• Takes appropriate action.
• Follows regulatory and compliance standards.
• Teamwork, working together with others to achieve successful outcomes.
• Copes well with stressful situations, deadlines.
• Demonstrates knowledge of institutional policies and procedures.
• Ability to perform all the essential functions of Faculty Recruitment, Appointment and Enrollment with minimal supervision

Campus
HSC - El Paso

Department
Pediatrics Elp

Required Attachments
Cover Letter, Resume / CV

Job Type
Full Time

Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Job Group
Office and Admn Wkrs All Other

Occasional Duties

• Trains and mentors new medical secretaries for the department and introduces them to various administrative programs/systems within TTUHSC

Shift
Day

EEO Statement
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Required Qualifications

• High school diploma or GED
• Five years secretarial experience with 3 years in a medical setting OR at least 12 months experience as a Medical Secretary at TTUHSC

 

Does this position work in a research laboratory?
No

Navy Enlisted Classification Code
YN

Army Military Occupational Specialty Code
56M

Air Force Specialty Code
3A1X1, 8A200

Marine Military Occupational Specialty Code
0111

Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx